In today’s job market, a well-written resume is essential. However, simply having a great resume isn’t enough. You also need to know how to share it effectively. That’s where an email sample for sharing a resume comes in. With an email sample, you can easily create a professional and engaging email that will help your resume stand out from the competition. Whether you’re applying for a job online or sending your resume to a specific employer, having a well-crafted email message can make all the difference. Here, you’ll find several email samples for sharing a resume, all of which can be edited to fit your specific needs.
Crafting the Perfect Email Structure for Sharing Your Resume
When applying for a job, a well-crafted email plays a vital role in capturing the hiring manager’s attention and making a positive first impression. Here’s a detailed guide on structuring your email effectively:
1. Subject Line: Keep it Short & Intriguing
The subject line is the gateway to getting your email opened. Aim for a concise yet captivating subject line that reflects your purpose. For instance, instead of generic lines like “Resume Submission” or “Job Application,” opt for something like “Experienced Software Engineer – Ready to Innovate at [Company Name].”
2. Professional Salutation: Show Respect & Personalization
Start your email with a formal salutation, such as “Dear [Hiring Manager’s Name].” If you don’t know the hiring manager’s name, you can use a generic salutation like “Dear Hiring Manager” or “To Whom It May Concern.” Avoid using informal greetings like “Hey” or “Hi” unless the job posting explicitly encourages a casual tone.
3. Powerful Opener: Grab Attention from the Beginning
The opening paragraph is your chance to stand out. Begin with a captivating sentence that sparks the hiring manager’s interest and compels them to read further. This could be a brief introduction about your background, a relevant achievement, or a compelling question.
4. Concise & Targeted Introduction: Showcase Your Value
Succinctly introduce yourself and highlight your most relevant skills and experiences. Keep it concise, as hiring managers usually have limited time. Tailor your introduction to the specific job you’re applying for, ensuring your qualifications directly align with the role’s requirements.
5. Share Your Resume: Attach and/or Insert Link
Make it easy for the hiring manager to access your resume. Attach your resume in a widely accepted format, such as PDF or Word. You can also consider copying and pasting your resume into the email body, but attaching a file is generally preferred.
6. Thank and Express Enthusiasm: Show Appreciation and Eagerness
Express your gratitude for the hiring manager’s time and consideration. Show enthusiasm for the position and the company. Mention why you’re compelled to apply for the role and briefly reiterate your interest and qualifications.
7. Farewell & Call-To-Action: Encourage Next Steps
End the email with a courteous farewell and a subtle call-to-action. Invite the hiring manager to contact you for further discussion or an interview. Include your contact information, such as your phone number and email address, to make it easy for them to reach out.
8. Proofread and Personalize: Polish Your Communication
Always proofread your email for grammar, spelling, and formatting errors. Ensure it’s free from typos and formatting issues that can leave a negative impression. Personalize the email wherever possible. If you have any connections or mutual acquaintances with the hiring manager or someone in the company, mention them briefly to establish a common ground.
With a well-structured and engaging email, you’ll significantly enhance your chances of making a strong first impression and catching the hiring manager’s attention. Good luck!
Email Samples for Sharing Resume
Seeking New Opportunities
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Position] position at [Company Name]. I have been working in the [Industry] industry for the past [Number] years and have a proven track record of success.
In my previous role at [Previous Company Name], I was responsible for [List of Responsibilities]. I have a strong understanding of [Skills and Qualifications], and I am confident that I can contribute to the success of your team.
I am eager to learn more about the [Job Position] position and how I can contribute to your company. I have attached my resume for your review, and I would welcome the opportunity to discuss my qualifications in more detail.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Referral from a Colleague
Dear [Hiring Manager Name],
My name is [Your Name] and I am writing to you today to refer [Referred Candidate Name] for the [Job Position] position at your company.
I have had the pleasure of working with [Referred Candidate Name] for the past [Number] years at [Company Name]. During that time, I have been consistently impressed with their [Skills and Qualifications].
[Referred Candidate Name] is a highly motivated and talented individual who is always willing to go the extra mile. They are also a team player who is always willing to help their colleagues. I have no doubt that they would be a valuable asset to your team.
I have attached [Referred Candidate Name]’s resume for your review and I would be happy to provide you with additional information if you are interested.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Applying for an Internship
Dear [Hiring Manager Name],
I am writing to express my interest in the [Internship Position] position at [Company Name]. I am a [Year] year student at [University Name] majoring in [Major].
I have always been passionate about [Industry] and I am eager to gain real-world experience in this field. I have a strong academic record and I am confident that I have the skills and knowledge necessary to be successful in this internship.
I have attached my resume for your review and I would welcome the opportunity to discuss my qualifications in more detail.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Requesting a Job Interview
Dear [Hiring Manager Name],
I am writing to follow up on my application for the [Job Position] position at [Company Name]. I am very interested in this opportunity and I believe that I have the skills and experience that you are looking for.
I have attached my resume for your review, and I would appreciate the opportunity to discuss my qualifications in more detail. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Sending a Thank-You Note
Dear [Hiring Manager Name],
I am writing to thank you for taking the time to interview me for the [Job Position] position at [Company Name]. I enjoyed our conversation and I am confident that I have the skills and experience that you are looking for.
I was particularly interested in your discussion of the company’s [Goals and Objectives]. I believe that my [Skills and Qualifications] would be a valuable asset to your team as you work towards these goals.
I appreciate your time and consideration and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Resubmitting Resume
Dear [Hiring Manager Name],
I am writing to resubmit my resume for the [Job Position] position at [Company Name]. I recently saw the job posting again and I am still very interested in this opportunity.
Since my last application, I have gained additional skills and experience that make me an even better candidate for this position. I have attached my updated resume for your review.
I am confident that I have the skills and experience that you are looking for and I would be a valuable asset to your team.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Networking for a Job
Dear [Contact Name],
I hope this email finds you well.
My name is [Your Name] and I am a [Your Profession] with [Your Experience]. I am writing to you today to introduce myself and to ask for your advice.
I am currently looking for a new job and I am interested in working at [Company Name]. I have heard great things about your company and I believe that my skills and experience would be a valuable asset to your team.
I would be grateful if you could take a look at my attached resume and let me know if you think I would be a good fit for any open positions at your company.
I am also open to any advice or guidance that you may have for me as I search for a new job.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Email Sample for Sharing Resume
Applying for a job requires you to share your resume with potential employers. Sending it via email is a common practice that allows you to introduce yourself and your qualifications formally.
Subject Line
Ensure your subject line is concise and informative. Avoid generic subjects like “Resume” or “Application.” Instead, include the position and company name, such as “Resume for Marketing Manager Position at XYZ Company.”
Greeting
Start your email with a professional greeting. Address the recipient by name if you know it. Otherwise, use a generic salutation like “Dear Hiring Manager” or “Dear [Company Name] Recruiter.”
Introduction
Introduce yourself briefly and explain why you are writing. Mention the specific job position you are applying for and express your interest in it. You can also mention where you saw the job posting (e.g., company website, job board, etc.).
Body
- Summarize your skills and experience that align with the job requirements. Keep it brief and relevant, highlighting key achievements and accomplishments.
- If your resume is extensive, you can mention specific sections or pages that are particularly relevant to the position.
- Express your confidence in your ability to contribute to the company’s success and your enthusiasm for the opportunity.
- If you have an online portfolio or specific projects you want the employer to see, include the links in the email.
Attachments
Attach your resume to the email in the appropriate file format (e.g., PDF, Word). Ensure the file name is professional, such as “[Your Name]_Resume” or “[Your Name]_[Position Name]_Resume.”
Closing
- Thank the employer for their time and consideration.
- Reaffirm your interest in the position and express your willingness to provide additional information or participate in an interview.
- Provide your contact information for further communication.
Proofread
Before sending the email, proofread it carefully for any grammatical errors, spelling mistakes, or formatting issues. A well-written and error-free email reflects your attention to detail and professionalism.
FAQs about Email Sample for Sharing Resume
Q1: What is the purpose of an email when sharing your resume?
A1: The purpose of an email when sharing your resume is to introduce yourself, express your interest in a job or opportunity, and provide additional information that may not be included in your resume.
Q2: What are the key components of an email when sharing your resume?
A2: Key components of an email when sharing your resume include:
Q3: How can I make my email stand out from others?
A3: To make your email stand out from others, you can:
Q4: What is the best way to attach my resume to an email?
A4: The best way to attach your resume to an email is to save it in a PDF format and attach it directly to the email. You should also include a brief note in the body of the email explaining what the attachment is and why you are sending it.
Q5: What should I do if I don’t have a PDF version of my resume?
A5: If you don’t have a PDF version of your resume, you can convert it to PDF using a free online tool or software. You can also create a PDF version of your resume using a word processing program like Microsoft Word.
Q6: Should I include a cover letter in my email?
A6: Including a cover letter in your email is optional, but it can be helpful in providing more information about your skills and qualifications and why you are interested in the job or opportunity. If you decide to include a cover letter, make sure it is concise, well-written, and customized for the specific job or opportunity.
Q7: What should I do after I send my email?
A7: After you send your email, you should follow up with the recipient within a few days to see if they have any questions or if they would like to schedule an interview. You can also use this time to thank the recipient for their time and consideration.
Stay Connected for More Tips
Well, folks, that wraps up our quick guide on composing an eye-catching email to accompany your resume. Remember, a great email can make all the difference in getting your resume noticed and landing that interview. So take your time, proofread carefully, and put your best foot forward.
Thanks for reading! Be sure to visit our blog again soon for more career advice, job search tips, and industry insights. Stay tuned, and keep pushing forward in your job search journey. Good luck!